About the Departmental Business Management Guide

As a large, comprehensive, state-supported institution, Florida State University must base its policies and procedures on applicable state and federal laws and regulations. The most important fiscal policies are referenced throughout this guide. In addition, individual departments may develop policies and procedures to supplement the general university-wide policies. As a department manager, you need to be aware of how these policies, laws, and regulations may constrain or otherwise affect your decisions and actions.

This guide presents the minimum requirements in managing the administrative responsibilities for your department. You will also be responsible for developing detailed written procedures for the administrative duties and tasks for your department to enable you to effectively communicate the steps necessary to complete these functions. These procedures will also enable more effective transitions when staff turnover or absences occur.

The following are provided for each topic covered by the guide:

• Overview
• University Guidelines
• Internal Controls
• Departmental Responsibilities
• Resources, including:
  • Detailed policies and procedures
  • Websites for related administrative areas
  • Applicable forms and reports
  • Training info and job aids

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